Business Number (BN): 961284370
Last Updated: [Insert current date]
At NotarySite, we are committed to protecting the confidentiality and legal integrity of every document we handle. This Privacy Policy outlines how we collect, use, and protect your personal and legal information in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and, where applicable, the General Data Protection Regulation (GDPR).
NotarySite is a Canadian-based digital platform that provides remote and in-person notarial services, including certification of documents, sworn declarations, and legal authentication.
In order to perform notarial functions, we may collect the following:
Personal Information: Name, date of birth, email, phone number, residential address
Legal Documents: Identification documents (passport, driver’s license), affidavits, contracts, powers of attorney, certifications
Digital Records: Scanned copies, signature logs, IP addresses (for remote notary compliance)
Billing & Payment Information: Invoices, receipts, and secure payment data processed via verified third-party processors
Session Data: Audio/video recordings (only if required for remote notarization under provincial law)
We use your data for:
Verifying identity for notarization purposes
Reviewing and authenticating submitted documents
Issuing certifications and seals in compliance with provincial regulations
Sending confirmations, updates, and status reports
Maintaining records as required by Canadian notarial law
We do not use your data for marketing purposes without your explicit consent, and we never sell your data.
If you are an EU/EEA/UK client, we process your data under:
Consent – when submitting documents or scheduling appointments
Legal obligation – for compliance with notarization laws and regulatory reporting
Contractual necessity – when providing notarial services under formal agreement
Legitimate interest – to secure our platform and ensure quality assurance
We implement strong protections, including:
End-to-end encrypted file transfer
Secure, access-controlled servers located in Canada
Audit logs for all notarization activities
Time-stamped metadata to validate record integrity
Notarial records are retained for a minimum of 7 years, or longer if required by Ontario Notaries Act or provincial equivalents
Digital copies are archived securely and may be provided to authorized parties (upon request by client or court order)
If your data is processed or accessed internationally (e.g., EU to Canada), we apply:
Canada’s adequacy recognition under EU law
Standard Contractual Clauses (SCCs) for added protection, where necessary
Under PIPEDA and GDPR (if applicable), you may:
Request access to your data
Request corrections to records
Withdraw consent (where applicable)
File a complaint with the Office of the Privacy Commissioner of Canada or your EU authority
Contact: info@NotaryTopSite.com
NotarySite
📍 450 St Nicholas St, Greater Sudbury, ON P3E 3K4, Canada
📧 info@NotaryTopSite.com
📞 +1 (705) 207-1616
BN: 961284370